Gallery

Use a gallery to browse records as cards when images, locations, icons, and a small set of details matter more than a dense grid.

#Understand a gallery

Each gallery card represents one record. The card can include a preview, its name, its icon, and the visible fields you choose for the view.

Card width comes from the Card size setting, and the grid automatically fits as many cards as the available space allows.

#Choose the fields on each card

Use Fields in the view settings to keep the gallery focused.

1. Open the view settings menu.
2. Select Fields.
3. Show the fields readers need to compare.
4. Hide fields that add noise.
5. Drag the visible fields into the order you want.

The record name remains the card's main label. Other visible fields appear below it when they have a value.

#Choose a card preview

Open the view settings, select Layout, and choose Card preview.

When you select Street View or Map Marker, use Location field to choose which location supplies the preview.

If the field isn't configured, the card shows No Location Field. If the field exists but a record has no coordinates, the card shows No Location.

#Adjust the card layout

Gallery Layout settings include:

• Show page icon shows or hides the small icon beside the record name.
• Wrap all content allows longer card text to continue onto more lines.
• Open pages in uses Side peek, Center peek, or Full page.
• Card preview chooses the visual shown above the fields.
• Location field appears for location-based previews.
• Card size uses Small, Medium, or Large.
• Load limit controls how many records the view requests at once.

#Add, open, and edit a record

To add a record:

1. Select New {collection} at the end of the gallery, such as New project.
2. Enter the record name.
3. Add any other visible field values.

The new card appears in the gallery when it matches the view's filters.

Select a card to open the record using the view's Open pages in setting.

To make a focused edit without leaving the gallery:

1. Hover over the card.
2. Select the pencil action.
3. Change the record name or another visible field.
4. Select outside the card when you're done.

The updated value remains on the card and appears in other views of the same collection.

#Reorder and select cards

When the gallery has no active sort or view search, drag cards to change their manual order.

If an explicit sort or search is active, that rule controls the order, so manual dragging isn't available.

You can select several cards by dragging a selection box across empty gallery space. Hold Shift, Command, or Control while selecting to add to the current selection.

#Group and refine a gallery

Use the common view settings to shape the gallery:

• Filters limits which cards appear.
• Sort controls card order.
• Group divides the gallery into sections.
• Conditional color can make matching cards stand out.

These choices belong to the gallery view. They don't change how another view of the collection is organized.

#Related pages

• Views overview
• Board view
• Filter, sort, and group
• Add and manage fields

#FAQs

#Why does a gallery card have no image?

Check the card preview setting and confirm the selected source contains an image or supported preview for that record.

#Does changing the fields visible on a card change the record?

No. It changes which existing fields the gallery displays. Editing a field value from the record itself still updates the underlying record.