Publish & share apps

Choose what teammates can open and which version they see.
3 min read · Reviewed

Review the live version of a custom app, share it with specific people, and create the stable app link people use to open it.

Understand versions and access

Bidlo publishes changes made by the app builder in the background. Builder mode shows Publishing while a change is being deployed and Live when the current version is ready to use.

Sharing controls who can open the app and whether a collaborator can edit it. The app link is one stable URL: people who already belong to the team open the app in that team, while invited outside collaborators land on the apps shared with them.

Check which version is live

  1. Select Apps in the sidebar.
  2. Hover over the app, select More (•••), then open Edit.
  3. Choose New chat or an existing conversation under Chat history.
  4. Wait for Builder mode to show Live.
  5. Select Version history and review the versions from newest to oldest.
  6. Select a version to inspect it before you share the app.

Restore an earlier version

Use this when a previous version worked better than the current one.

  1. Open the app in editing mode and select Version history.
  2. Select the earlier version you want to use.
  3. Review the preview so you know which behavior will return.
  4. Restore the version.
  5. Wait for it to become live, then test the affected workflow.

Share the app with a specific person

  1. Open the app and select Share.
  2. On the Share tab, enter a teammate's name or email address in Search people or emails.... You can also enter the email address of someone outside your team.
  3. Select the person and choose the access they need:
    • Viewer can open and use the app.
    • Editor can also change the app.
    • Owner controls the app and its sharing settings.
  4. Confirm that the person appears under People with access with the intended role.
  5. Select Copy link, then send the link to that person.
The Pursuit Decisions Share tab showing People with access, the owner, general access, and Copy link.
The Pursuit Decisions Share tab showing People with access, the owner, general access, and Copy link.
  1. Open the app and select Share.
  2. Select the Publish tab.
  3. Review the explanation under Share with an app link.
  4. Select Create app link.
  5. Review the access shown for the new link before distributing it.

The app uses one stable link. Creating that link doesn't turn the app into a separate anonymous website.

The Publish tab explains app-link behavior and offers the Create app link action.
The Publish tab explains app-link behavior and offers the Create app link action.

Review or change access later

  1. Open the app and select Share.
  2. On the Share tab, review the owner and everyone listed under People with access.
  3. Change a person's role or revoke their access when needed.
  4. Use the Publish tab to review the app-link status.

Access changes take effect immediately. Outside collaborators can use the shared app without gaining access to the rest of your team.

FAQs

No. The link opens the app, but the person still needs the appropriate app access.

What happens when I restore an earlier version of an app?

The selected version becomes the live version. Review the app after restoring it so you can confirm the expected behavior is available to users.